Hello. It is time to update the OSU 2012-2017 Enrollment Plan. I am writing to invite you to participate on a small executive leadership team to lead this effort. Kate Peterson, Associate Provost for Enrollment Management, will chair the group. I will meet with the executive leadership team in the next month to review the charge of the group and outline the process. If time permits, target timelines will also be established for each phase of the planning process.
Staffing of the planning process will consist of an executive leadership team that will manage workgroups organized around three categories of topics. The workgroups will work independently, reporting back to the executive leadership team who will review, edit, and request clarification, provide guidance to keep within the scope of the project. Enrollment Management, Institutional Research and the CORE unit will provide support in gathering data, researching key topics.
The three categories are:
Sabah Randhawa contracted with enrollment management consultants with AACRAO earlier in 2016 to review OSU’s past enrollment planning process and make recommendations for a more inclusive, streamlined process for the 2018-2023 plan. A copy of the consultant’s report is attached and provides additional details. Kate and I are adopting the majority of the recommendations with a few exceptions that will be discussed at our upcoming meeting. A recap of the Phases of the enrollment planning process are listed below.
Phase 1: Creation of an Enrollment Management Planning Presentation – (Kate, lead; Executive team contributes)
Create a presentation to both inform leadership of the status of the current enrollment plan and expedite the process of developing clear goals to be included within the plan by providing a common context to those engaged in the process. These sessions should include a 45 minute presentation and a 30 minute roundtable discussion that would allow for key issues and priorities to emerge.
Phase 2: Development of Goals, Strategies and Tactics as a Draft Document
Goal statements should be clearly stated and for each goal a list of strategies and tactics should be listed that will demonstrate how goals are to be attained and how progress will be measured. The Enrollment Plan shall align with the Ten Year Forecast Plan (copy attached).
Phase 3: Discussion of Draft Goals, Strategies and Tactics with the Executive Leadership Group and the Campus Community
(Workgroups, Executive Team review, takes it to broader, campus audience)
Once the initial set of goals have been drafted and strategies, tactic, benchmarks and key progress indicators have been developed, this information should be presented as a working draft to the key groups that helped to inform Enrollment Management of the key priorities.
Phase 4: Alignment of Institutional Resources with Priorities- (Kate, lead)
Upon successfully having a comprehensive plan approved, Enrollment Management must meet with key stakeholders in Admissions, (graduate admissions, undergraduate domestic, international and Cascades) Financial Aid and Information Technology to determine what resources will be required to meet the goals of the plan. Each element of the plan should fall into one of three categories:
Phase 5: Communication Plan- (Steve, Kate leads)
In collaboration with the Office of the Vice President for University Relations and Marketing, Enrollment Management should develop a timeline and plan for sharing the Strategic Enrollment Management Plan with the campus community. This process should include a series of outreach meetings to colleges, departments, governance bodies, students and administrative units.
Jessica DuPont – Co-Chair
Laura Shields – Co-Chair
Noah Buckley – Chair
Personnel, Facilities, and Financial Workgroup
Sherm Bloomer - Chair
Lois Brooks (or designee)
Growth Potential Workgroup
Dave King - Chair
Jack Barth or Bob Cowen
Student Success Initiative Workgroup
Susana Rivera-Mills - Chair